What we buildCustom systems
A custom ERP system: work orders, stock, invoices and links between the software you use. Built around how you really work, not the other way round.
15 minutes, free
What changes
TodayAfter
Data spread over five spreadsheets
One source everyone can see
The same entry typed three times
Typed once, and it goes everywhere it's needed
Work orders on paper, stock by gut feeling
The order reserves material, you see stock as it moves
Licences grow with every hire
The system is yours. Five people or fifteen, the price is the same
What you get
- 1
A review before we build anything
We look at how you work today and write down what is worth building and what it costs. If something isn't worth it, we write that too. The fee is credited against the project.
- 2
We don't start from scratch
Where it makes sense we build on open-source ERPNext: work orders, stock and invoicing are already in it, and there are no per-user licences. What's missing, we write.
- 3
Connected to what you already use
Your accounting software, online shop, email and the other software you already use, so the same entry isn't typed twice. What each of them allows, we check in the review.
- 4
Piece by piece
We start where it hurts most, say with work orders or stock. The next part follows when the first one works.
- 5
On your own server
It runs on your account and the data stays yours, even if we ever part ways. The same server can run your customer support too. If you prefer, we run it for you.
How it works
- 1
A call, 15 minutes
You describe where things get stuck. We tell you whether a system would help, and if it wouldn't, we say that too.
- 2
Review, €390
We go through your work together, from order to invoice. You get a written plan and a fixed price.
- 3
Built in pieces
You see and try each part before it goes into use.
- 4
Handover and maintenance
Instructions, a data export and help when you need it.
Where it stands
An ERP is being built at RUN-CHICKEN
It runs on the same server as their customer support. We also wrote Lixum OS, a system for clients, proposals, invoices, email and calls. The demo is on the homepage: the real thing, with made-up data.
Read the storyAutomations
Four levels. Try the small one free.
An automation that emails you when someone fills in a form and one that reads a supplier’s invoice don’t cost the same. The price follows what it has to do. Tick what you need and see where yours fits.
Level 1 of 4
Small
€0 for 14 daysthen €19 a month
Ready the same day
One event triggers one action, between two programs that already connect.
Level 1 of 4SmallOne event triggers one action, between two programs that already connect.€0 for 14 daysthen €19 a monthReady the same day
For example
- A form on your site → a row in a spreadsheet and an email to you.
- An email attachment → saved to the right folder on Google Drive or OneDrive.
- A new booking → an event in a colleague’s calendar.
What’s included
Setup, a test with you, and an alert if it ever stops.
Why this price
Because it’s the quickest way to see how we work before you decide anything. We set it up in a few hours, and the first 14 days are on us. If it doesn’t help, we switch it off and you pay nothing.
What the monthly fee covers
€19 a month after the first 14 days. It runs on our server in the EU, and if it stops, we tell you.
Level 2 of 4ConnectionSeveral programs and several steps, with conditions: if this happens, do that.from €390+ €29 a monthReady in 1 to 2 days
For example
- An order in your web shop → an invoice in your accounting program → an email to the buyer with the tracking number.
- A paid invoice → a thank-you to the customer and a row in the monthly overview.
What’s included
A plan of the steps, the data matched between programs, a test of what happens when something goes wrong, and an alert if it stops.
Why this price
Every program has its own rules and its own names for the same data. Most of the work is checking what each one allows and making sure nothing gets lost when one of them doesn’t answer for a moment.
What the monthly fee covers
The server in the EU, monitoring, and a fix when one of the programs changes how it connects. Sooner or later, one does.
Level 3 of 4CRM or AIIt works inside your CRM or ERP, or reads what comes in, such as an email, a PDF or a photo, with AI and pulls out the data.from €890+ €59 a month, €90 with AIReady in 3 to 5 days
For example
- Every enquiry from your site, email or phone lands with the right customer, with a task for a colleague.
- Supplier invoices from email → the data in your accounting, unusual ones go to you.
- A signed proposal → a project, the first invoice, and a reminder if it isn’t paid within eight days.
What’s included
Everything in Connection, plus rules for existing customers and duplicates or instructions for the AI, a test on your real data, and a step where a person approves.
Why this price
More paths and more exceptions: what if the customer already exists, what if the phone number is missing, who approves. With AI, most of the work is testing on your own examples, because AI makes different mistakes than a program does.
What the monthly fee covers
The server in the EU, monitoring, the AI costs at a normal volume, a monthly overview of what it did, and small changes when your process changes.
Level 4 of 4Full processA whole process from start to finish: several programs, your CRM or ERP and AI together, with exceptions, decisions and approvals along the way.from €2,490+ €149 a monthReady in 1 to 2 weeks
For example
- Order intake: orders arrive by email, PDF or phone → the AI reads them → stock and prices are checked in your ERP → a confirmation to the customer, exceptions to you, every step logged.
- From enquiry to paid invoice: it sorts the enquiry, drafts the proposal, opens the project once it’s signed, invoices and chases, and you approve the key steps.
What’s included
Everything in the levels before, plus a map of the whole process drawn with you, every exception and who decides it, AI where it reads and sorts, approvals where they matter, a trail of every step, and a trial week on your real cases before it goes live.
Why this price
It’s the hardest kind: many programs, many paths, and decisions that used to live in one person’s head. Most of the work is mapping the process with you and making sure every unusual case lands with a person instead of quietly going wrong.
What the monthly fee covers
The server in the EU, monitoring of every step, the AI costs at a normal volume, a monthly review with you, and changes as the process changes.
What moves the “from”? A program with no ready connection, an old program that only exports, and lots of exceptions. The final price is in the proposal, before we start.
Bigger than that? Then it’s a custom system. We start with a €390 review.
Tell us what you’d like to automateWhat a custom ERP costs
Custom system
ERP, internal tools, links between the software you already use. We start with a paid review, credited against the project.
review €390then as agreed
The first 15 minutes are free. The €390 review is then credited against the project.
No VAT is charged (Art. 94 ZDDV-1), so nothing gets added on top. Payment by bank transfer. All prices
Questions about custom systems
How much does a custom ERP cost?
It depends on the scope, which is why the first step is a €390 review, credited against the project. After it you have a written plan and a fixed price before you decide. No per-seat fees. Single automations have four levels of their own, from a small one you try free for 14 days and then pay €19 a month for, to the automation of a whole process from €2,490.
How much does an automation cost?
It depends on what it has to do. A small one, where one event triggers one action between two programs, is free for the first 14 days, then €19 a month. Connecting several programs starts at €390 plus €29 a month, an automation with your CRM or with AI that reads emails or PDFs at €890 plus €59 (€90 with AI), and a whole process from start to finish at €2,490 plus €149 a month. The final price is in the proposal, before we start.
What if our process changes?
The system is yours, so it can change. Small changes are part of maintenance, and we agree bigger ones in advance.
What if you leave one day?
It runs on your account and the data is yours. At handover you get an export and instructions, so you can carry on without us.
What is an ERP system?
A program where the order, the material, the making, the shipping and the invoice live in one place instead of five spreadsheets. Custom means we build it around your work.
Can we start with just work orders?
Yes, and it's a good place to start: a work order that reserves material and issues the delivery note at dispatch. Stock, invoices and the rest follow once the first part works.
Why ERPNext?
An open-source ERP with no per-user licences, which we adapt to your work, not the other way round. What it lacks, we write. If software you already use suits you, keep it and we connect it.
Does it connect to our accounting software?
It depends on what your software allows. That is exactly what we check in the review, before we promise anything. If there is no direct connection, the system prepares an export your accountant can import.
Tell us where your customers are waiting.
15 minutes, free. Or write to